ShopPilot user manual: run your shop from your phone

First launch

1. Install ShopPilot from Google Play and open it.
2. Tap Continue with Google and pick the Google account you want your shop linked to.
3. Fill in your profile (your name and phone number), then go through the short welcome tour. You can replay it any time from Settings.
4. Set up your shop: shop name, currency and your first branch. You land on the Dashboard when you're done.

Your day at a glance

• Needs your attention lists items running low and money customers owe you.
• Today sales shows the day's takings, with today's profit and expenses underneath. Tap any of them to open the details.
• This month, Receivables (money owed to you) and Low stock items sit below.
• Last 7 days charts daily sales, and Quick actions start a new sale, add a product or record an expense.

Add a product

1. Open Catalog and tap Add product.
2. Enter the Product name. Add a photo, category, brand and unit if you use them.
3. Enter the Cost price (what you pay) and Selling price (what you charge). Selling price is required.
4. Optionally set a Low stock alert level, a barcode (tap the scan icon to read it with the camera), or variations such as sizes and colours.
5. Tap Save product.

Record a purchase from a supplier

1. Go to More › Purchases and tap New purchase.
2. Choose the supplier. It's optional for market or walk-in purchases.
3. For each line, pick the product and enter quantity, cost and selling price. Tap Add item for more lines.
4. Enter how much you paid now. Anything unpaid is added to what you owe that supplier.
5. Tap Save purchase. Stock goes up straight away.

Add items to the cart

1. Open Sell. Each tile shows the product's full name, price and stock: green is in stock, amber means 5 or fewer left, red is out of stock.
2. Tap a tile to add one. Tap again to add more; the ×2 badge counts them.
3. Search by name, scan a barcode with the scan icon, or use the chips (All, categories, brands) to filter.
4. Press and hold a tile to see its details (price, stock, category) before adding it.

Held sales and history

• The clock icon (top right of Sell) lists held sales. Resume brings one back. If you already have items in the cart, they're held automatically so nothing is lost.
• The receipt icon opens Sales history: every invoice with the customer, time and whether it's paid or has a due. Search by invoice number or customer.

Let a customer pay later

1. In the cart, tap + Customer and discount › Change and pick the customer. A due can't be recorded for a walk-in customer.
2. On the payment screen, enter only what they paid now. The amber Due box shows what's left.
3. Tap Complete with … due and confirm Record due sale. The amount is added to the customer's balance.

Keep track of who owes what

• More › Customers lists everyone, with their due in amber. Call or text a customer with the buttons on their row.
• Add customer needs only a name. Phone and an opening due (what they already owed before ShopPilot) are optional.
• Tap a customer for View details, Collect, Edit or Delete.

Collect a payment

1. Open the customer and tap Collect.
2. Enter the amount received and the account it went into, then tap Collect.
3. Their balance drops and the payment appears under Payments received.

What you owe your suppliers

• More › Suppliers shows each supplier and their Payable, which grows with every purchase you don't fully pay.
• Open a supplier to see their purchases and tap Pay when you settle up.

Accounts

• More › Accounts holds your cash drawer, bKash, Nagad or bank accounts and their balances.
• Use + to add an account with an opening balance, the arrows icon to move money between accounts, and the up-arrow to record an owner withdrawal.

Expenses

1. Open More › Expenses and tap +.
2. Write what it was for (rent, electricity, salary), the amount, and which account paid it.
3. Tap Save. Spent this month at the top keeps a running total.

See how the business is doing

• Pick Today, This month, This year or Custom dates.
• The chart shows sales over the range. Snapshot gives sales, profit, expenses, invoice count, receivables and payables.
• Top products ranks your best sellers by revenue.
• The two icons at the top export the report as a spreadsheet (CSV) or PDF to share or print.

Make the app yours

• Switch Language between English and বাংলা, pick a Primary color, and choose Light, Dark or System Appearance.
• Don't check stock when selling: turn this on only if you sell items you don't track in inventory.
• Backup now saves a copy of your data you can keep or share; Restore brings it back. Export products (CSV) gives you a spreadsheet of your catalog.
• Google Drive backs up automatically on Pro and Enterprise plans.
• Remove ads: choose a monthly plan or a one-time lifetime purchase.

On a tablet or sideways

Turn your phone sideways or use a tablet and ShopPilot shows more product tiles per row, with the menu on the left. On a tablet, the cart sits next to the products so you never leave the Sell screen.